Coordinator Essentials

As a Coordinator, your first point of contact is the Groups Secretary. Click here to email them.

Handbook

The Coordinators’ Handbook, which is required reading for all coordinators, has been updated. Many of the old rules have been simplified. Click here to read or download it. If you have a tablet and prefer an A5 version, then click here to read or download it. Revised June ’23

Cancelling a meeting

If you have to cancel or reschedule a meeting, please do these things:

    1. Notify the hall;
    2. email Groups, Halls, Webadmin and Treasurer.
    3. Use Group News to notify your members.

Your Group’s Web and Digest Presence

Every group is shown in the Digest and on the Website in the Calendar and the Groups’ web pages. They also have their own web page. To have your personal details shown in the Digest: download, complete and return the Coordinator Privacy Policy Form.

Please click here to contact Web Admin or Beacon Admin to ensure that they are kept up to date.

Risk Assessments

Risk assessments must be completed before starting or restarting any group. If you have a phone or tablet and are comfortable completing the risk assessment while doing it, the web form is the easiest to use. Once completed, you can just answer the security question and click on the ‘Send’ button to send it.

Docx and odt files must be downloaded and saved and can only be read via a word processor. The free, non tracking, Writer app in Collabora Office or LibreOffice is a good all-rounder on many platforms. Odt files are a modern non-proprietary replacement for Docx files, and are guaranteed to be backward compatible. If any form does not work properly, please email webadmin.

Forms

Some forms have been updated as editable PDF forms, so that they can be edited on a PC or Tablet. Just edit them in place and then save the completed form and email it to the treasurer.

Your browser may allow you to view but not to edit the forms. If this is so, try downloading and using Firefox , Chromium or Brave, which are non-tracking browsers. Alternatively, you could try the free version of Foxit PDF Reader or Adobe Acrobat Reader.

Accidents

Last updated: 13 October ’25

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