How u3a Dacorum is Run

U3a Dacorum is a charitable trust run by a dedicated Board of Trustees. To keep things running smoothly, we have a few key policies in place. These help guide our trustees, coordinators, and members, and make sure we can handle any issues fairly and sensibly if they arise.

At the top of our framework is our Constitution, which sets out how U3A Dacorum is organised and governed. Supporting this are our Committee Handbook and Coordinator Handbook, which offer practical guidance for the people who help make our activities and groups happen every day.

Together, these documents help us stay organised, transparent, and focused on what matters most — sharing learning, friendship, and fun across our community.

Constitution

We adopted a new constitution in 2021. 2021 Constitution

Committee Handbook

We have a Committee Handbook that describes the major roles on the committee. 2022 Committee Handbook This is subject to continuous change.

Coordinator Handbook

The Coordinator Handbook has been recently revised. It and the associated forms that coordinators use are all available here.

Click here to read or download an A4 pdf version, or here to read or download an A5 pdf version.

Records

Historical documents are kept in our Archive and Document Repository. Currently, it is only available to Committee Members, but copies may be supplied to members, upon request.

Health and Safety Policy

Click here to read it.

Privacy Policy

This was produced in response to the GDPR. Click here to read or download our Privacy Policy.

If you are a coordinator and would like to have your details in the Digest, then complete and return the Coordinator Signature Form.
If you are a Coordinator or Committee Member and would like to show your name and phone number on the website, you must also complete an Additional Consent Form and return it to the Secretary. The form can be either printed, completed and posted or completed and sent by email (quicker and cheaper than licking a stamp and addressing an envelope!) Choose the file below, edit it and send it back by email. Just type in your name, no signature is required. Download Additional Consent Form

Equality, Diversity and Inclusion Policy

Click here to read or download a pdf version.

Data Protection Policy

Click here to read it.

Safeguarding policy and Procedure

Click here to read or download our Safeguarding and Procedure Policy.

Complaints Procedure

Should any member have a complaint, about any subject, click here to read or download the pdf version of the complaints procedure.

Disciplinary Procedure

Should the Committee have reason to discipline any member, the Disciplinary process will be followed. Read or download a copy here.

Financial Policy

This explains how our finances are conducted. Read or download a copy here.

Speaker Policy

This provides guidance on how, when, and how frequently groups may use speakers. Read or download the Speaker Policy.

Last updated: 10th Feb ’26